Privacy Policy
Last Updated: August 18, 2025
Information We Collect
Account Information
Name and email address (via Google OAuth or direct signup)
Profile picture (if provided)
Organization and team details
Profession role and industry information
Usage Information
Name and email address (via Google OAuth or direct signup)
Profile picture (if provided)
Organization and team details
Profession role and industry information
How We Use Your Information
Provide and improve the Hephra service
Enable collaboration features and team management
Send service-related communications and updates
Ensure security and prevent fraud or abuse
Comply with legal obligations and enforce our Terms
Develop new features and analyze usage patterns
Data Sharing and Disclosure
We do not sell your personal information. We may share your information in these limited circumstances:
With your consent: When you explicitly authorize sharing
Service providers: Third-party vendors who help us operate the service
Team collaboration: Information shared within your organization or team
Legal requirements: When required by law or to protect our rights
Business transfers: In connection with a merger or acquisition
Data Security
We implement industry-standard security measures to protect your information:
Encryption of data in transit and at rest
Regular security assessments and monitoring
Access controls and authentication requirements
Secure password handling (OAuth) or hashing
Regular security training for our team
Your Rights and Choices
You have the following rights regarding your personal information:
Access: Request a copy of your personal data
Correction: Update or correct inaccurate information
Deletion: Request deletion of your account and data
Export: Download your calculators and data
Opt-out: Unsubscribe from marketing communications
Portability: Receive your data in a machine-readable format
To exercise these rights, please contact us at james@hephratools.com.
Data Retention
Active accounts: Data maintained while your account is active
Deleted accounts: Personal data removed within 90 days of deletion
Legal compliance: Some data retained as required by law
Backup systems: Data may persist in backups for up to 1 year
International Data Transfers
Your information may be processed and stored in the United States and other countries where our service providers operate. For users in the European Union, we use standard contractual clauses and other appropriate safeguards to protect your data during international transfers.
Children's Privacy
Hephra is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us so we can delete such information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of material changes via email or through prominent notices on the Service. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us at: james@hephratools.com.